South West Soccer Association Inc
Minutes of the SWSA Executive ABN 36 702 563 806
Please note that items of a confidential nature have been omitted from this public copy.
|Date||Friday 14th June 2019|
|Location||South West Sports Centre, Bunbury|
|Time||6pm – 8pm|
|Purpose||SWSA Executive Monthly Meeting|
|1.||Meeting open 6:04pm|
President Steve Gibson (SG)
Moved: SK Seconded: SG Carried: 5-0
South West Phoenix (SWP) Proposal
SG advised that he had had one meeting with SWP since they had presented to the delegates on 1st May, with questions revolving around balancing players playing for SWP on a Saturday and then their SWSA club the next day Sunday.
Agreement that SWP need to follow up with Football West regarding what is and what is not allowed in terms of registering for a SWSA club as well as a SWSA representative team prior to coming back to the SWSA for a more in-depth proposal. Action: SG to advise SWP that SWSA require clarification from Football West regarding the registration issue prior to the SWSA considering the matter further.
SW Cup Venue – prelim rounds & finals
SG advised that he and SD have met to draw the SW Cup fixtures with the outstanding matter being the locations of the two preliminary rounds and then the cup final. SG advised that the first round requires five venues hosting four games each with the SWSA receiving nominations from five clubs; Hay Park, Bunbury United, Australind, SWP and Busselton; therefore all clubs will host first round matches (one nomination was received after the closing date so was not considered).
United hosted three rounds of this year’s Pioneer Cup as well as this year’s Charity Shield; Hay Park hosted the event four years ago as well as this year’s Pioneer Cup Final and official lighting opening ceremony; FMR have a brand new field and lights and have committed to providing referee change rooms for the event.
Based on FMR hosting the cup final, it was decided that Dalyellup, Dunsborough and Hay Park host the SW Cup second round.
That Football Margaret River be offered the opportunity to host this year’s SWSA South West Cup Final subject to meeting set amenity standards.
Moved: SC Seconded: SK Carried 5-0
Action: SG to speak with Liam Sheehan (Hay Park) regarding the second round of the SW Cup; SG and SD write to FMR announcing them as hosts of the 2019 SW Cup Final subject to set amenities being provided, plus mentioning that IE can meet with them regarding the delivery of last year’s event; SG to input matches into fixture layout and distribute; SD to make medals/trophies order involving a replica trophy and medals for winners and runners up medals for the losing teams.
Top 4 Bottom 4 Comp
SG advised that the top 4/bottom 4 split will only affect Men’s Premier, Men’s Reserves and Men’s Division 1 with the bottom team dropping out as those leagues have 9 teams. He advised that Mark Gelmi (Dunsborough) had contacted him suggesting that instead of the Men’s League bottom-placed team dropping out that SWP should drop out instead as they are a non-affiliate, however it was decided that the original decision would remain as if SWP were not the bottom-placed team this would decrease the level of competition.Decision that this arrangement be reviewed following the end of the 2019 season with it being attempted as the league finishes on 5 September but the cup final is not until 26 September, therefore the arrangement provides more playing opportunities during this time, with teams able to opt-out should they wish to. Action: SG to advise Mark Gelmi of Executive Committee decision.
2020 Rep Game ProposalDiscussion around the potential of a regional representative game between the SWSA and other WA regional associations to be held on the June long weekend in 2020. Action: SG/SD to write to equivalent soccer associations throughout WA to seek their interest in a representative game.
SWSA Team of the Year conceptDiscussion around developing a men’s and ladies Team of the Year which would represent the SWSA at the Jimmy Mayers fixture as well as any future representative games, – all in agreeance this is a good initiative. It was decided that the selection panel would involve two men’s coaches, two ladies coaches, Referee Development Officer Mick Hankin and two SWSA Executive Committee members.
By Laws – dual registration & registration fee refund
SG advised that Australind and Dynamos both have different junior and senior clubs and have had juniors top up the seniors teams for a number of years which is technically dual registration under FW and FFA rules, as per communication at the 1st May delegates meeting. Discussion around whether integration of the junior and senior clubs may be likely or not, with it noted that both clubs are working towards resolving this matter.
That Australind and Dynamos be permitted to field junior players from their independent junior clubs for the 2019 season only, noting that both clubs are working to resolve this issue.
Moved: SK Seconded: DC Carried 5-0
Action: SD and SG write to Australind and Dynamos advising them of decision.
That the by-laws be changed to provide players who have played one SWSA-sanctioned fixture and then deregistered with a refund of SWSA fees minus the referees academy contribution, on application by the host club.
Moved: IE Seconded: SC Carried: 5-0
Outstanding fixture matters were discussed as below;
Review Match Card system
WWC – RefereesIt was confirmed that referees are required to hold a current Working with Children Check (WWCC) which the Referees Branch manage. Action: SD to request copies of WWCCs to ensure the safety of all players; SG to remind all clubs that club referees should have WWCCs as well.
WebsiteDiscussion around the SWSA website being inaccessible and slow to load whilst continuing to display irrelevant data on the homepage despite requests to delete this. Action: SG to set up meeting with himself, web provider Loop2 Digital, SK, DC and SD in Busselton to discuss further.
ConstitutionSD was thanked for submitting the new constitution to the Department of Commerce and for this being approved. Action: SD to upload to the SWSA website; post each club a hard copy with a cover letter as well as email all clubs an electronic copy.
|OTHER BUSINESS ARISING|
Referees Academy – Mick Hankin
It was noted that there are 15 11-15 year olds in an eight-week program however this is at a more basic level than the academy is aimed at.
Hay Park South (Hay Park United) lighting
IE advised that the City of Bunbury and Hay Park United are organising an opening ceremony for the newly installed lighting to take place on Saturday 6 July involving the following rescheduled fixtures:
5:30pm – premier pitch 1 – Hay Park reserves v Dalyellup reserves
SWSA Presentation Night
Next SWSA Executive meeting